T&Cs

Terms and Conditions — ECS+COHO 2026

These are the official Terms and Conditions (the "T&Cs") for Coffee Ventures Europe Ltd. ECS+COHO 2026 — the European Coffee Symposium + COHO Expo. For the purpose of these T&Cs, the Event refers collectively to ECS+COHO 2026 and all associated activities (the "Experiences"). The Event will be held on 24–26 November 2026 at the JW Marriott Berlin.

By applying for, registering for, or participating in the Event, the entrant (the "Entrant") agrees to be bound by these T&Cs.

1. THE EVENT

Coffee Ventures Europe Ltd. is hosting ECS+COHO 2026, a premier B2B event for influential business leaders in the European coffee and hospitality sectors. The Event will take place at the JW Marriott Berlin on 24–26 November 2026.

2. EXPERIENCES AND ACCOMMODATION

The COHO Experiences, including the Brand Experience Programme, the Business Insight Masterclasses, and The Cupping Exchange, are included for all participants and can be added as "add-on" activities via the Guest Experience Portal. These Experiences can be pre-booked by each individual possessing a valid ECS+COHO ticket. Other experiences categorised as Extras, such as the VIP Welcome Networking Evening and The European Coffee & Hospitality Awards, can be purchased with ECS+COHO tickets or later as add-ons.

The same terms apply to any accommodation booked through the Event. By booking accommodation via the Event platform, the Entrant agrees to these T&Cs.

3. THE EVENT ORGANISERS

The Event is organised by Coffee Ventures Europe Ltd., registered number 6754003, with the registered office at 106 Arlington Road, London, NW1 7HP. Coffee Ventures Europe Ltd. reserves the right to cancel, modify, or terminate this Event at any time if it cannot be operated as planned due to circumstances beyond reasonable control, including but not limited to acts of God, pandemics, government restrictions, or other emergencies. In such cases, refunds or rescheduling will be at the discretion of Coffee Ventures Europe Ltd.

4. WHO IS ELIGIBLE? — INDUSTRY PROFESSIONALS ONLY

ECS+COHO 2026 is a closed, trade-only business event. Attendance is strictly limited to verified Industry Professionals. It is not open to the general public.

The Event is open only to those who:

Are over 18 years of age on the day of the Event; and

Are Industry Professionals actively employed by, or trading as, a business operating in the coffee and hospitality sector or its supply chain; and

Hold a valid ticket or confirmed registration issued by Coffee Ventures Europe Ltd.

For the purpose of these T&Cs, an "Industry Professional" means an individual whose current employment or business activity is directly connected to the coffee and hospitality sector, including operators, retailers, roasters, manufacturers, distributors, suppliers, service providers, investors, and accredited trade media.

Anyone who is not an Industry Professional will be refused registration and denied entry to the Event. This includes, without limitation, members of the general public, students not attending under an approved industry programme, individuals attending for personal or recreational purposes, and any person unable to evidence a current professional connection to the sector.

Coffee Ventures Europe Ltd. reserves the absolute right, at any point before or during the Event, to verify an Entrant's professional status. Verification may include, without limitation, a corporate email address, proof of employment, business registration details, a business card, a company website, or a LinkedIn profile. Coffee Ventures Europe Ltd. may request such evidence at registration, at check-in, or on site.

Coffee Ventures Europe Ltd. reserves the sole and absolute discretion to determine whether an Entrant qualifies as an Industry Professional. That decision is final. Where an Entrant does not qualify, or fails or refuses to provide satisfactory evidence when requested, registration will be refused or revoked, entry will be denied, any badge issued will be withdrawn, and no refund, credit, or compensation of any kind will be provided, including for tickets, Experiences, accommodation, travel, or any other associated cost.

The Experiences and accommodation options are open to those who:

Are over 18 years of age on the date of the Event;

Have booked and paid for a valid Experience or accommodation at the Event; and

Deem themselves fit to participate in the Experiences and stay at the accommodation.

5. WHAT ARE THE ENTRY CONDITIONS? — ACCURACY OF INFORMATION

Entry is limited to one (1) ticket per person. Tickets and badges are personal to the named Entrant and are non-transferable except as set out in Clause 14.

The Entrant must provide truthful, accurate, and complete information at every stage of application and registration. This includes, without limitation: full name, job title, employer or trading name, business type, number of sites or outlets operated, purchasing responsibility and budget authority, and any information submitted in support of an application to the VIP Hosted Buyer Programme, the Level Up Buyer Programme, or any other qualified access route.

Any information found to be false, misleading, materially inaccurate, or deliberately omitted will result in the immediate rejection of the application or the cancellation of the ticket and registration, with no refund, credit, or compensation provided. This applies before, during, and after the Event, and regardless of whether the inaccuracy is discovered before the Entrant arrives or after they have been admitted.

Where such a discovery is made during the Event, Coffee Ventures Europe Ltd. reserves the right to withdraw the Entrant's badge and remove the Entrant from the venue with immediate effect, with no refund, credit, or compensation provided.

Coffee Ventures Europe Ltd. further reserves the right to refuse the Entrant, and any organisation they represent, participation in any future Coffee Ventures Europe Ltd. event.

Incomplete or illegible entries will be invalid.

Participation in the Event is voluntary. Should the Entrant not participate, no refund or compensation will be provided.

All costs associated with participation, including travel and accommodation, are the responsibility of the Entrant. Coffee Ventures Europe Ltd. accepts no liability for any travel, accommodation, or other costs incurred by an Entrant whose registration is refused, revoked, or cancelled under Clause 4 or Clause 5.

6. EXPERIENCE AND ACCOMMODATION CHANGES

Purchased Experiences and accommodation bookings cannot be cancelled or replaced, except subject to the discretion of the Event Organisers.

7. RESPONSIBILITY

The contract is between the Entrant and Coffee Ventures Europe Ltd. If the Entrant purchases tickets or accommodation for others, they accept these T&Cs on their behalf and warrant that each individual named meets the eligibility requirements set out in Clause 4.

8. HOW DO I REGISTER?

Registration for ECS+COHO 2026 opens on 1 May 2026 and continues until the Event is fully booked. Entrants must register via the official website, where they can also add Experiences and book accommodation. A booking confirmation and valid photographic ID are required for entry. Coffee Ventures Europe Ltd. may also require evidence of professional status at check-in in accordance with Clause 4.

9. LICENCE TO USE COMMENTS, FEEDBACK, AND IDEAS

The Entrant grants Coffee Ventures Europe Ltd. a perpetual, royalty-free licence to use all comments, feedback, and ideas shared during the Event.

10. HOW SHOULD I CONDUCT MYSELF?

The Entrant agrees to participate safely and follow all Event rules and instructions. Non-compliance may result in removal from the Event and loss of eligibility for future events.

11. INSURANCE

Coffee Ventures Europe Ltd. does not provide insurance. The Entrant is responsible for their own insurance, including travel and health insurance, and assumes all risk related to participation.

12. FILM & VIDEO RELEASE

Coffee Ventures Europe Ltd. may photograph or film the Event for promotional purposes. By participating, the Entrant consents to the use of their likeness in all media formats.

13. COFFEE VENTURES EUROPE LTD. RIGHT TO REFUSE ENTRY

Coffee Ventures Europe Ltd. reserves the right to refuse entry or participation, or to remove any person from the venue, where the Entrant fails to meet the eligibility requirements of Clause 4, has provided information contrary to Clause 5, or fails to comply with these T&Cs or Event staff instructions. No refund, credit, or compensation will be provided in any such case.

14. CANCELLATION POLICY

Substitutions can be made via the "manage your booking" page on the website, provided the substitute individual also meets the eligibility requirements set out in Clause 4. No cancellations are permitted once a booking is confirmed. All payments made are non-refundable, and full payment is required regardless of attendance, except in cases where the Event is cancelled by the organisers.

15. OTHER TERMS

By participating, the Entrant agrees to these T&Cs and the decisions of Coffee Ventures Europe Ltd. Any violation may result in disqualification. Coffee Ventures Europe Ltd. is not responsible for any damages or losses arising from participation.

16. DISPUTES

These T&Cs are governed by the laws of England and Wales. Any disputes will be subject to the jurisdiction of the Courts of England.