ECS + COHO - Terms and conditions

Terms and Conditions for COHO Expo 2025

These are the official Terms and Conditions (the “T&Cs”) for Coffee Ventures Europe Ltd. COHO Expo 2025. For the purpose of these T&Cs, the Event refers collectively to COHO Expo and all associated activities (the “Experiences”). The Event will be held on 24-26 November 2025, at the JW Marriott Berlin.

By registering and participating in the Event, the entrant (the ‘Entrant’) agrees to be bound by these T&Cs.

1. THE EVENT

Coffee Ventures Europe Ltd. is hosting COHO Expo 2025, a premier B2B event for influential business leaders in the European coffee and hospitality sectors. The Event will take place at the JW Marriott Berlin on 24-26 November 2025.

2. EXPERIENCES AND ACCOMMODATION

The COHO Experiences, including the Brand Experience Programme, The Business Insight Masterclasses, and The Cupping Exchange, are included for all participants and can be added as ‘add-on’ activities via the Guest Experience Portal. These Experiences can be pre-booked by each individual possessing a COHO ticket. Other experiences categorized as Extras, such as the VIP Welcome Networking Evening and The European Coffee & Hospitality Awards, can be purchased with COHO Tickets or later as add-ons.

The same terms apply to any accommodation booked through the Event. By booking accommodation via the Event platform, the Entrant agrees to these T&Cs.

3. THE EVENT ORGANISERS

The Event is organized by Coffee Ventures Europe Ltd., registered number 6754003, with the registered office at 106 Arlington Road, London, NW1 7HP. Coffee Ventures Europe Ltd. reserves the right to cancel, modify, or terminate this Event at any time if it cannot be operated as planned due to circumstances beyond reasonable control, including but not limited to acts of God, pandemics, government restrictions, or other emergencies. In such cases, refunds or rescheduling will be at the discretion of Coffee Ventures Europe Ltd.

4. WHO IS ELIGIBLE?

The Event is open to those who:

• Are over 18 years of age on the day of the Event, and
• Are Industry Professionals working in the coffee & hospitality sector, and
• Have a valid ticket.

The Experiences and accommodation options are open to those who:

• Are over 18 years of age on the date of the Event,
• Have booked and paid for a valid Experience or accommodation at The Event, and,
• Deem themselves fit to participate in the Experiences and stay at the accommodation.

5. WHAT ARE THE ENTRY CONDITIONS?

• Entry is limited to one (1) ticket per person. The Entrant must provide truthful and accurate information during registration. Incomplete or illegible entries will be invalid.
• Participation in the Event is voluntary. Should the Entrant not participate, no refund or compensation will be provided.
• All costs associated with participation, including travel, are the responsibility of the Entrant.

6. EXPERIENCE AND ACCOMMODATION CHANGES

• Purchased Experiences and accommodation bookings cannot be canceled or replaced, except subject to the discretion of the Event Organisers.

7. RESPONSIBILITY

• The contract is between the Entrant and Coffee Ventures Europe Ltd. If the Entrant purchases tickets or accommodation for others, they accept these T&Cs on their behalf.

8. HOW DO I REGISTER?

• Registration for COHO Expo 2025 will open on 14 May 2025, and continue until the Event is fully booked. Entrants must register via the official website, where they can also add Experiences and book accommodation. A booking confirmation and valid ID are required for entry.

9. LICENSE TO USE COMMENTS, FEEDBACK, AND IDEAS

• The Entrant grants Coffee Ventures Europe Ltd. a perpetual, royalty-free license to use all comments, feedback, and ideas shared during the Event.

10. HOW SHOULD I CONDUCT MYSELF?

• The Entrant agrees to participate safely and follow all Event rules and instructions. Non-compliance may result in loss of eligibility for future events.

11. INSURANCE

• Coffee Ventures Europe Ltd. does not provide insurance. The Entrant is responsible for their own insurance, including travel and health insurance, and assumes all risk related to participation.

12. FILM & VIDEO RELEASE

• Coffee Ventures Europe Ltd. may photograph or film the Event for promotional purposes. By participating, the Entrant consents to the use of their likeness in all media formats.

13. COFFEE VENTURES EUROPE LTD. RIGHT TO REFUSE ENTRY

• Coffee Ventures Europe Ltd. reserves the right to refuse entry or participation if the Entrant fails to comply with these T&Cs or Event staff instructions.

14. CANCELLATION POLICY

• Substitutions can be made via the “manage your booking” page on the website. No cancellations are permitted once a booking is confirmed. All payments made are non-refundable, and full payment is required regardless of attendance, except in cases where the Event is canceled by the organizers.

15. OTHER TERMS

• By participating, the Entrant agrees to these T&Cs and the decisions of Coffee Ventures Europe Ltd. Any violation may result in disqualification. Coffee Ventures Europe Ltd. is not responsible for any damages or losses arising from participation.

16. DISPUTES

• These T&Cs are governed by the laws of England and Wales. Any disputes will be subject to the jurisdiction of the Courts of England.