Under the EU’s General Data Protection Regulation (GDPR) personal data is defined as:
“any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person”.
How we use your information
This privacy notice tells you how we, Coffee Ventures Europe, will collect and use your personal data for sending you Newsletters, bulletins, invitations to participate in online surveys and other events relating to Coffee Ventures Europe, send business correspondence, as well as providing an online secure data portal for clients.
If you are applying for a job with us, then we will collect and use your personal information in connection with that job application.
Why does Coffee Ventures Europe need to collect and store personal data?
Depending on how you interact with the European Coffee Symposium, we use and store your personal data for a number of reasons:
1. To provide you with the latest festival news and content
2. To keep you up-to-date with the latest products and services in connection with the European Coffee Symposium
3. To invite you to participate in competitions and relevant promotions
4. To process ticket purchases or any other transactions in connection with our products and services
5. To process employment applications relating to Coffee Ventures Europe
In any event, we are committed to ensuring that the information we collect and use is appropriate for this purpose and does not constitute an invasion of your privacy.
Will Coffee Ventures Europe share my personal data with anyone else?
We may pass your personal data on to other Allegra Group Companies and associated companies including: Coffee Ventures Europe, Allegra Strategies Ltd, Allegra Insights, Allegra World Coffee Portal, Allegra Foundation, Allegra Publications Ltd, Allegra Strategies Research + Consultancy Ltd, Maverick and Balance Inc Ltd) in the course of dealing with you.
Any Allegra Group Companies that we may share your data with are obliged to keep your details securely, and to use them only to supply information requested by you, send you their information because you have shown interest in their services, or potentially offer you employment if you are applying to us for a job. When they no longer need your data to fulfil this service, they will dispose of the details in line with Coffee Ventures Europe procedures.
How will Coffee Ventures Europe use the personal data it collects about me?
Coffee Ventures Europe will process (collect, store and use) the information you provide in a manner compatible with the EU’s General Data Protection Regulation (GDPR). We will endeavour to keep your information accurate and up to date, and not keep it for longer than is necessary.
Coffee Ventures Europe is required to retain information in accordance with the law, such as information needed for income tax and audit purposes. How long certain kinds of personal data should be kept may also be governed by specific business-sector requirements and agreed practices. Personal data may be held in addition to these periods depending on individual business needs.
Under what circumstances will Coffee Ventures Europe contact me?
Our aim is not to be intrusive, and we undertake not to ask irrelevant or unnecessary questions. Moreover, the information you provide will be subject to rigorous measures and procedures to minimise the risk of unauthorised access or disclosure.
Can I find out the personal data that Coffee Ventures Europe holds about me?
Coffee Ventures Europe at your request, can confirm what information we hold about you and how it is processed. If Coffee Ventures Europe does hold personal data about you, you can request the following information:
What forms of ID will I need to provide in order to access this?
Coffee Ventures Europe accepts the following forms of ID when information on your personal data is requested:
Contact details of the GDPR Leader
GDPR Leader contact details
106 Arlington Road
Email: +44 (0)20 7691 8800
Document Owner and Approval
The GDPR Leader at Coffee Ventures Europe is the owner of this document and is responsible for ensuring that this record is reviewed in line with the review requirements of the GDPR.
Change History Record
Issue 1 – Initial Release – GDPR Leader – 21/05/2018